Last updated: 8th June 2022
ABOUT THIS NOTICE
This privacy notice explains how the Institute of Contemporary Performance (“ICMP”, "we", "our", "us") collects, uses, and shares your personal data, specifically your data regarding the services provided by the Careers and Industry Team. This privacy notice concerns our processing of personal data of people who interact with ICMP ("you", "your").
This privacy notice should be read in conjunction with ICMP’s Student Information Privacy Notice.
ICMP is the data controller of your personal data and is subject to the UK’s General Data Protection Regulation 2021 (UK GDPR 2021).
HOW WE COLLECT YOUR INFORMATION
We collect your personal data directly from you, and from some third parties such as employers and professional mentors.
THE TYPES OF INFORMATION WE COLLECT
We will collect the following types of personal data about you:
- Personal details
- Family and social circumstances
- Education and training records
- Employment information and
- Financial records
We will collect the following types of special category personal data about you:
- Racial or ethnic origin
- Religious or philosophical beliefs
- Biometric data
- Disability data
We will ensure that all personal data you supply is held in accordance with the UK GDPR. We do not sell or otherwise transfer this personal data to any third parties unless this is permitted by law.
WHY WE COLLECT YOUR INFORMATION
ICMP holds the personal data and special category data of its applicants and students in order to manage our processes and services. Information from non-students such as employers or other professional bodies is collected in order to provide careers services such as applications, event registration and promotion of mentoring and support opportunities available within ICMP. Only information required for these purposes is obtained and processed, and without it ICMP may not be able to provide its services to you or meet our student contract obligations.
HOW WE USE YOUR INFORMATION
The purposes for which we may use personal data is to administer the careers service offered to you and meet the obligations in the student contract including:
- provision of support services in relation to careers development:
- monitoring of attendance;
- provision of references;
- provision of application coaching services
- submission of applications within ICMP, to external employers and other third parties on request of the individual
- providing details of support, mentoring, career opportunities and events available within and outside ICMP
- maintenance of student records;
- financial transactions (e.g invoices, bursaries and scholarships)
We may also use your data for other administrative purposes, for example: to undertake statistical analysis, carry out compliance audits, promote services or answer enquiries.
THE LEGAL BASIS FOR PROCESSING YOUR DATA
Student and graduate personal data is collected and processed by ICMP as necessary for the performance of a contract under which ICMP provides services to applicants.
Information relating to employers and third parties is also collected on the same basis.
Special category data of students and graduates is collected and processed under the explicit consent of individuals.
HOW WE STORE AND PROTECT YOUR INFORMATION
Your personal information is protected by us in a number of ways.
It is stored on computer systems that have been tested to make sure they are secure, and which are kept up-to-date to protect them from viruses and hacking. Where we share your personal information with other organisations, we only ever do so via secure computer systems or encrypted email.
We store your personal information in the UK only
For purposes referred to in this privacy notice we may share your personal data with certain third parties. ICMP works with third parties within and outside of the EEA, which act as service providers and data processors on our behalf. These third parties are bound contractually by ICMP to process your data securely and according to data protection legislation.
Your information used by us can only be seen by staff who have been specifically trained to protect your privacy.
No information that could identify you will ever be published by us.
HOW LONG YOUR INFORMATION IS KEPT
Details of how long your data is held are available in ICMP’s Retention Schedule
Under the UK GDPR you have the following rights:
- to obtain access to, and copies of, the personal data that we hold about you;
- to require that we cease processing your personal data if the processing is causing you damage or distress;
- to require us not to send you marketing communications.
- to require us to correct the personal data we hold about you if it is incorrect;
- to require us to erase your personal data;
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
- to receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller;
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights.
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
If you have any queries about this privacy notice, how we process your personal data or to request access to the personal data that we hold about you, you can contact our Data Protection Officer by email: firstname.lastname@example.org; by telephone: +44 020 8328 0222 or by post: Data Protection Officer, ICMP, 1B Dyne Road, Kilburn, London NW6 7XG.
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.
You can find out more about your rights under data protection legislation from the Information Commissioner's Office website available at: www.ico.org.uk.
If you would like more details about how we use and store your personal data, you can view our Data Protection policies on our Policies Page.