Last updated: 8th June 2022
ABOUT THIS NOTICE
This privacy notice explains how the Institute of Contemporary Performance (“ICMP”, "we", "our", "us") collects, uses, and shares your personal data, specifically your data regarding keeping you updated of ICMPs activities as a provider of Higher Education. This privacy notice concerns our processing of personal data of people who interact with ICMP ("you", "your").
All Graduates are directed to read the Student Information Privacy Notice which forms part of this notice and includes further information on how your information is used for statutory and survey purposes.
ICMP is the data controller of your personal data and is subject to the UK’s General Data Protection Regulation 2021 (UK GDPR 2021).
HOW WE COLLECT YOUR INFORMATION
All students automatically become members of the Alumni Association on graduation or successful completion of their course (in accordance with your prior existing student contract) and your student record has been used as the basis for your Alumni membership record.
We will hold information relating to your scholarship.
We also hold information you choose to provide to us in your scholarship application, as well as other information required for the administration of your scholarship.
We will use the information you provide to us for publicity materials (for a period of up to three years following your expected leaving or graduation date) to report back to our donors and also to encourage new donors to support further scholarships; you may change your consent for us to use your information in this way at any time.
THE TYPES OF INFORMATION WE COLLECT
We will collect the following types of personal data about you which in most cases is the basic data you provided to ICMP, such as:
- your name
- Your address
- Your email address
- Your telephone number.
- Subjects you have studies at ICMP
- Your profession or job
We will collect the following types of special category personal data provided by you to ICMP:
- your gender
- Racial or ethnicity data
We will ensure that all personal data you supply is held in accordance with the UK GDPR. We do not sell or otherwise transfer this personal data to any third parties unless this is permitted by law.
HOW WE USE YOUR INFORMATION
The purposes for which we may use personal data is:
- ICMP news
- Events (including invitations to exclusive events)
- Products – such as courses of study or ICMP merchandise
- Services – such as our Careers support
- Opportunities to support ICMP– including volunteering opportunities (such as becoming a mentor to a current student, hosting or helping us to run an event), fundraising for us (perhaps by taking part in a sponsored walk, run, or bake sale), and direct fundraising appeals to support ICMP.
Graduates who have consented to receiving alumni communications via email, will be sent our electronic newsletter from time to time (normally sent quarterly), as well as invitations to events and other information relevant to your relationship as a graduate. You can unsubscribe from these emails at any time, simply by clicking the link within the email. Our monthly e-newsletter and other one-to-many email communications are sent via our CareersPlus or ICMPLife. We gather statistics about email opening and click-throughs using industry standard technologies to help us monitor and improve the content of the e-newsletter, and to ensure we communicate with you on topics which may be of interest.
GRADUATE OUTCOMES SURVEY
All students will be invited to participate in the Graduate Outcomes survey. The invitation will be sent by email or phone approximately 15 months after graduation.
Your contact details will be supplied to the Higher Education Statistics Agency (HESA) for this purpose, regardless of your alumni contact preferences.
It is not compulsory for a graduate to complete the survey but your participation helps to ensure that accurate data on the outcomes of publicly funded and subsidised higher education is available to the public.
All information is used in compliance with the Data Protection Act 2018.
THE LEGAL BASIS FOR PROCESSING YOUR DATA
Alumni personal data is collected and processed by ICMP as necessary for the performance of a contract under which ICMP provides services to alumni.
Processing of your information to conduct the Graduate Outcomes survey is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Data Controller and for statistical and research purposes.
Processing of special category data is undertaken where data is manifestly made public by you or you have given us specific consent.
HOW WE STORE AND PROTECT YOUR INFORMATION
Your personal information is protected by us in a number of ways.
It is stored on computer systems that have been tested to make sure they are secure, and which are kept up-to-date to protect them from viruses and hacking. Where we share your personal information with other organisations, we only ever do so via secure computer systems or encrypted email.
We store your personal information in the UK only
For purposes referred to in this privacy notice we may share your personal data with certain third parties. ICMP works with third parties within and outside of the EEA, which act as service providers and data processors on our behalf. These third parties are bound contractually by ICMP to process your data securely and according to data protection legislation. Your data will be stored by our provider in a country outside the EEA that is approved by the EU for data storage.
Your information used by us can only be seen by staff who have been specifically trained to protect your privacy.
No information that could identify you will ever be published by us.
HOW LONG YOUR INFORMATION IS KEPT
In order for ICMP to carry out its business functions of keeping alumni and supporters up to date with it’s activities, and building relationships with supporters and prospective supporters, it requires contact details and contact history to be held indefinitely whilst the relationship endures.
There is a legal/contractual requirement to keep records and data relating to payments for services, for example alumni events, for 6 years after the activity/ transaction has been completed.
Data relating to alumni and supporters as users of services or day to day administration, e.g., correspondence or queries, where the detailed information is not required for contact history, will be retained for three years. This includes information alumni provide which has time-limited use.
Alumni who request for their data to be erased from ICMP’s alumni database because they no longer wish to maintain a relationship with ICMP, will have the majority of their record deleted and an “inactive” flag placed on the record.
Please note that in order to fulfil requests for no further contact, ICMP will need to retain some basic identifying biographical information (name and date of birth) in order to ensure that those individuals are not re-added to the database in future.
In addition, alumni records will retain details on the qualifications studied for with ICMP, for purposes of statistical and historical analysis, and as part of ICMP’s public duty to maintain a register of its alumni.
Under the UK GDPR you have the following rights:
- to obtain access to, and copies of, the personal data that we hold about you;
- to require that we cease processing your personal data if the processing is causing you damage or distress;
- to require us not to send you marketing communications.
- to require us to correct the personal data we hold about you if it is incorrect;
- to require us to erase your personal data;
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
- to receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller;
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights.
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
If you have any queries about this privacy notice, how we process your personal data or to request access to the personal data that we hold about you, you can contact our Data Protection Officer by email: firstname.lastname@example.org; by telephone: +44 020 8328 0222 or by post: Data Protection Officer, ICMP, 1B Dyne Road, Kilburn, London NW6 7XG.
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.
You can find out more about your rights under data protection legislation from the Information Commissioner's Office website available at: www.ico.org.uk.
If you would like more details about how we use and store your personal data, you can view our Data Protection policies on our Policies Page.